Navitus Health Solutions

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Customer Care Workforce Management Specialist

at Navitus Health Solutions

Posted: 10/24/2017
Job Reference #: 5000256323306

Job Description

Requisition Number



Appleton Campus: Appleton, Wisconsin

Other Locations



A minimum of a high school diploma with secondary education in mathematics, statistics, or related field.


A minimum of four years' experience required working in a contact center environment coupled with a minimum of one year workforce management experience forecasting, scheduling, and utilizing WFM tools. Experience writing reporting requirements, testing, and implementing these reports desired. Intermediate knowledge of MS Office products, especially Excel.

Job Description

                    This is a part-time (25 hours per week) non-benefited position.

Job Summary:

This position is responsible for supporting workforce management setup, scheduling, analysis, forecasting, etc. to ensure internal and external service levels commitments are achieved. The Customer Care WFM Coordinator performs basic troubleshooting with the workforce management systems including input and output systems and escalates as necessary. Reviews available data or requests new reports to make recommendations on staffing in order to consistently meet service levels. Runs and requests enhancements to analytic reports on a regular and ad-hoc basis that assist in identifying areas of performance improvement, providing recommendations for efficiencies, and projecting staffing for future volume.


Job Responsibilities:

  1. Run and review volume forecasts, shrinkage analysis reports, headcount requirements, new hire/modified shift requirements, and average handle time analysis to ensure accurate scheduling.
  2. Conduct and document routine data validation of WFM systems and reports.
  3. Collaborate with department leadership to understand all possible impacts to volume and staffing.
  4. Measures accuracy of those forecasts on both short term and long-term basis. Meet established forecast accuracy goals.
  5. Review staffing forecasts on a daily, weekly, etc. basis and proactively address staffing concerns.
  6. Monitors volume demand throughout the day in real time and flexes workforce accordingly.
  7. Schedules activities around forecasted contact patterns and ensures activities are current in the WFM system. Notifies affected parties when off-line activities need to be rescheduled.
  8. Schedules off-phone activities when contact volumes are down.
  9. Adjusts call routing as directed when unusual call patterns exist in order to ensure service levels are met; manages multiple queues and skill groups.
  10. Identify need for departmental reports for individual and unit performance metrics and submit requests for enhancements; see through to production.
  11. Recommend and participate in process improvement initiatives.
  12. Create agent schedules to support contact volume demands and optimize contact center performance.
  13. Prepare standard and ad-hoc reports as required for internal and external customers with high level of accuracy and professionalism.
  14. Monitors adherence to agent work schedules that ensures a high level of customer service standards.
  15. Formats data into user friendly presentations complete with definitions and explanations of collection methods.
  16. Shadows staff to determine opportunities for reducing handle time and/or improving first call resolution.
  17. Documents and assembles requirements to generate reports, charts, scorecards, dashboards, forecasts for business use.
  18. Responsible for development of training materials and documentation of policies and procedures.
  19. Assist with implementing new contact channels including expanding reports, forecasting, system changes required, etc.
  20. Performs other duties as assigned.