Lawrence University of Wisconsin

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Circulation and Interlibrary Loan Assistant

at Lawrence University of Wisconsin

Posted: 7/21/2018
Job Status: Full Time
Job Reference #: 510

Job Description


REPORTS TO:                      Circulation Services Supervisor/Reference Librarian
POSITION TYPE:                  Full time
LOCATION:                         Seeley G. Mudd Library

Assistance and supervision at the circulation desk, including support of circulation services, integration with interlibrary loan, and processing materials for electronic reserve.  Overall management and operation of interlibrary loan and Alma document delivery services.

Coordinate with Circulation Services Supervisor in processing materials for electronic reserve:

a) Scan materials for course reserves.
b) Create catalog records for reserve materials.
c) Seek copyright permission for reserve materials.
Supervise the circulation desk, a diverse group of student assistants, and the building as a staff presence on Saturdays during the academic year. 

Provide daily support for the circulation desk and Circulation Services Supervisor, particularly during peak times, the summer months, and in the absence of the Circulation Services Supervisor.

a) Shelve materials when necessary.
b) Provide assistance to patrons.
c) Provide additional supervision for student assistants.
d) Process course reserves as necessary.
e) Open and close the building as needed.
f) Use and provide support for circulation system software (Alma).


For Lawrence interlibrary loan requests:

  • Verify accuracy of information on forms using WorldCat and other bibliographic reference materials.
  • Locate lending libraries within lending agreement areas when possible with potential holdings for material.
  • Prepare requests and transmit files using the Tipasa automated interlibrary loan system, according to ILL agreements.
  • Receive and manage the delivery of materials
  • Follow-up on overdue ILL materials including correspondence and billing when necessary.
  • Maintain files for requests made to other libraries including logs of outgoing requests.
  • Maintain records on copyright compliance; register exceeded copyright uses annually.


For requests from other libraries through WorldCat, U.S. Mail, fax, or other means:

  • Process monograph requests (including checking out the materials on Alma) and journal (photocopy) requests (including sending via U.S. Mail and electronically).
  • Maintain files for materials on loan and logs of incoming requests.
  • Follow-up on overdue materials including correspondence, billing, and notification to library personnel involved in replacement of materials.
  • Maintain records of transactions in Tipasa.
  • Compile statistical reports of interlibrary loan requests for university personnel and lending agreement agencies.
  • Select, train, and supervise student workers, who will assist with ILL operations during the academic term. Supervision to include scheduling hours, planning work priorities, and assigning and checking work.
  • Collaborate with other library departments to identify, purchase, and request materials.

Tuesday – Saturday, 8 a.m.-5 p.m. (academic terms); Monday – Friday during summer schedule/university breaks.

Will work with members of a diverse Lawrence community, the general public, the circulation staff, and interlibrary loan staff at other institutions.  Will attend interlibrary loan consortia meetings when appropriate.

  • Four-year college degree preferrred.
  • Ability to work independently.
  • Working knowledge of computer software, including spreadsheets, word-processing, web page creation, and experience with course management software.
  • Relevant experience, preferably in a library environment.
  • Good interpersonal communication skills with an emphasis on service to patrons of varying backgrounds.
  • Must possess strong administrative skills with an appreciation for accuracy and attention to detail.

Windows PC (Word, Excel, Access, Outlook), Ex Libris Alma and Primo, Internet resources and email, OCLC resource sharing, Tipasa interlibrary loan software, Adobe Acrobat, web page creation software, course management system (Moodle), FTP, scanner, fax machine, photocopiers, telephone (including voice mail).

Please submit a resume and cover letter to apply for this position.  Please include a description of your experience or approach working with students or other individuals of different backgrounds.
We encourage applications from individuals who will help us create a more inclusive Lawrence by: (1) further diversifying the staff; and/or (2) demonstrating experience serving diverse populations and working successfully with diverse colleagues; and (3) showing interest in developing initiatives to address the needs of a diverse student, faculty, staff and community.
See for more information about Lawrence and its surrounding community, including the New North Regional Guide which lists resources that promote diversity in the community.

Required Skills

Required Experience